HousingWireHousingWire
Let’s call it what it is: most brokerages are way behind on AI.
Agents? They’re scrappy. They’re downloading ChatGPT apps, playing with Canva AI, and asking Midjourney to crank out listing flyers in 30 seconds flat. They’re moving fast because they have to. Meanwhile, broker-owners are still asking, “So… how exactly would we even use AI?”
Here’s the reality check. If you’re not actively integrating AI across your brokerage’s operations, you’re not just behind, you’re exposed. Your margins, your talent, your scalability, they’re all vulnerable.
But this isn’t just about keeping up with tech trends. It’s about rewriting your growth architecture for a market that’s evolving faster than your old systems can handle.
Agents are adapting. Brokers must transform.
HousingWire already noted it: agents are adopting AI faster than brokers. But the deeper story no one’s really unpacking is why. It’s not just generational or cultural; it’s structural.
Agents operate with autonomy. They can test tools in real-time. Brokerages, on the other hand, are systems-dependent. Which means AI adoption can’t be a side project, it has to be a strategic overhaul. And that’s where most brokerages get stuck.
So, let’s unstick it. Below is your AI Automation Playbook five core systems every brokerage should be automating right now if they want to stay relevant (and dominant).
1. Lead intake and routing
If you’re still relying on round-robin distribution or letting agents cherry-pick leads from a group inbox, you’re leaking conversion. AI can score, segment, and route leads in real time based on behavior, budget, and buy intent—before an agent even makes contact.
What to do: Integrate AI with your CRM and front-end lead sources. Tools like Roof or Verse.io paired with predictive scoring models can triple response rates and tighten your sales funnel overnight.
2. Recruiting funnels
Recruiting should be a data-driven engine, not a guessing game. The top brokers are already building smart funnels that identify high-performing agents in competing brokerages and nurture them with automated, behavior-based outreach.
What to do: Sync LinkedIn scraping tools with your ATS (applicant tracking system) and CRM. Use AI email copywriters to drip value-driven messaging. Build a retargeting ecosystem around your recruiting brand.
3. Agent onboarding and training
Most onboarding is a mess, either too manual or too passive. AI can change that. Imagine a chatbot-powered onboarding experience, personalized agent learning paths, and automated accountability loops that drive productivity from Day 1.
What to do: Deploy AI learning platforms like MagnetiqAI + Zapier + ChatGPT workflows to create dynamic onboarding journeys tailored to role, experience level, and production goals.
4. Marketing automation at scale
Let’s stop pretending agents are going to run their own content calendars. Brokerages need to build plug-and-play marketing machines that adapt to market shifts instantly.
What to do: Use AI to auto-generate listing videos, market reports, email campaigns, and social posts at scale. Feed templates into platforms like Highnote or kvCORE with agent-specific branding baked in.
5. Pipeline health and performance optimization
Want to increase agent retention and production? Start tracking the right data. AI can identify who’s at risk, who’s underutilizing leads, and where to deploy support before the problem hits your bottom line.
What to do: Plug AI analytics into your transaction data, CRM, and call tracking systems. Build dashboards that forecast churn risk, coaching needs, and growth opportunities in real-time.
Final thought: If you’re not building systems, you’re building bottlenecks
Here’s the brutal truth. AI won’t replace brokerages but brokerages who use AI will absolutely replace the ones who don’t.
It’s not about becoming a tech company. It’s about being a growth company that thinks like one. The future of real estate brokerage isn’t manual, it’s magnetic. And AI is the engine.
Build systems that scale with you, not against you.
Aaron Pierson is the founder of Pierson Ventures.
This column does not necessarily reflect the opinion of HousingWire’s editorial department and its owners.To contact the editor responsible for this piece: zeb@hwmedia.com
